Office Administrator
Microbot Medical is a cutting-edge medical device endovascular robotic surgery company, seeking an experienced, motivated, and enthusiastic Office Administrator to join our team. We are on a mission to redefine endovascular procedures with the LIBERTY® Endovascular Robotic System, the world’s first single use, remotely operated endovascular robotic system, currently cleared by the FDA, that enables precise vascular navigation while reducing radiation exposure and physical strain. The peripheral endovascular space is one of the largest markets with clear unmet needs, but still with minimal penetration of robotics. LIBERTY is designed to redefine the endovascular surgical robotics marketplace by overcoming many obstacles that hinder the adoption of other robotic systems by eliminating the large capital footprint and its expenses and creating a system that is easy to use with minimal set-up time and has the potential to add value for all stakeholders. About the Role We are seeking a dynamic and highly organized Office Administrator to support our operations and bookkeeping activities. This role serves as a key liaison between internal teams, external service providers, and the bookkeeping firm, ensuring accurate financial documentation, efficient administrative processes, and smooth office operations. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced medical device environment. They will be responsible for coordinating accounts payable documentation, maintaining organized records, supporting month-end bookkeeping processes, and assisting with general office administration while ensuring compliance with company policies and procedures. Essential Functions and Responsibili ties: Manage daily operations and bookkeeping activities. Collect and organize invoices, receipts, and financial documents. Serve as the main contact between the company and the bookkeeping firm. Upload invoices to Priority ERP. Collect and review travel expense reports and related receipts. Collect Visa/credit card receipts and support documentation. Follow up on missing documents from employees and suppliers. Maintain organized digital and physical records. Support month-end bookkeeping processes. Qualifications: 3 years of proven experience as a finance coordinator, or relevant role. Basic experience with Priority ERP system. Strong organizational and administrative skills. High attention to detail and accuracy. Good communication skills and follow-up abilities. Proficiency in Excel and Office tools. Ability to manage multiple tasks independently. Proficient in English speaking and writing.